A reorder is not simply a repeat of an old purchase order. Before another run, a brand needs to confirm which sample and specification are the reference, what has changed, whether selected materials are available and what timing the new quantity requires. A written pre-reorder review helps prevent assumptions from turning into production instructions. It is a buyer checklist, not a guarantee that a future batch will be identical to a previous one.
1. Reconfirm the approved reference
Retrieve the approved sample, final tech pack, measurement chart, colour direction, artwork and label instructions that define the style. If any correction was agreed after the first production discussion, add it to the current version rather than relying on email history or memory.
Make one list of what must remain unchanged and what the brand wants to update. Even a small change to fabric, trim, colour, grading or packaging can affect the scope of the next order and should be reviewed before scheduling.
- Approved sample and latest specification
- Current measurement and grading direction
- Artwork, labels and packaging instructions
- Written list of requested changes
2. Check materials and commercial scope again
Material availability, finish, colour direction and trim supply should be reconfirmed for the new order. A material used before may no longer be available in the same form, or the new quantity may need a different production plan. Ask which assumptions are current before treating the prior order as the final answer.
Also review the quantity, size allocation, colour direction, destination and commercial terms. DONGFAN's standard terms are T/T 30% deposit and 70% balance before shipment; any order-specific alternative must be confirmed in the quotation.
- Selected fabric and trim availability
- Quantity, colours and size allocation
- Destination and requested delivery window
- Applicable quotation and payment terms
3. Request a new production schedule
After the scope is reconfirmed, ask for a schedule based on the current order. DONGFAN generally plans bulk production for 4–8 weeks after approval, depending on the order quantity. This range is a planning reference, not a fixed dispatch guarantee.
Keep the new quote, confirmed changes and any revised approvals with the reorder record. A clear document trail makes the next discussion faster and helps the brand understand what was actually approved for that run.
- Confirm the current production window
- Record approvals and scope changes
- Retain material and colour references
- Keep the reorder quote with the final brief
FAQs
Do I need to send the old tech pack again for a reorder?
Send or confirm the current approved version so both teams are working from the same reference.
Can I change fabric or colour on a reorder?
Yes, but the change should be reviewed as part of the new order scope because it can affect feasibility, materials and timing.
How long does reorder production take?
Bulk production is generally planned for 4–8 weeks after approval, depending on order quantity and the final confirmed scope.