A shipment review is most useful when the receiving team compares what arrived with the documents and specifications it approved before production. This is a buyer-side intake checklist, not a claim about a factory's internal quality system or a fixed inspection standard. It helps a brand create clear receiving records, identify questions promptly and preserve the information it will need for future orders.
1. Reconcile cartons and shipping documents first
Before opening cartons, compare the delivery count with the packing list, commercial invoice and purchase order. Photograph visible carton damage or missing labels before unsealing. This creates a dated record of the handover condition and makes later conversations more specific.
Check that style numbers, colour names, sizes and quantities use the same references as the approved order. If a term differs across documents, record the discrepancy rather than guessing which version is current.
- Purchase order and approved order summary
- Packing list and commercial invoice
- Carton count and exterior condition photos
- Style, colour and size references
2. Review presentation and product references
Once cartons are open, compare packaging, labels, folding or hanger presentation and visible garment details with the agreed instructions. Use the approved sample, specification and artwork references as the comparison basis. The point is to record observable differences, not to make a conclusion from memory.
Select a practical cross-section of styles, sizes and colour directions for the brand's internal review. If a question arises, record the affected style, carton, quantity, photo and measurement rather than using a general description.
- Approved sample or final reference images
- Packaging and label instructions
- Style, size and colour review log
- Photos linked to the relevant carton or item
3. Keep a structured intake record for follow-up
A simple receiving file helps a brand distinguish transport, packaging, quantity, measurement and product questions. It also creates a reference for future replenishment conversations. Keep the record with the final order documents rather than in an untracked message thread.
If you need to raise a question, send a concise summary with the order reference, affected style, photo evidence and the decision you need. DONGFAN can review the project details through the appropriate sales contact. The scope and next step should be confirmed against the specific order.
- Receiving date and delivery reference
- Photos and measurements where relevant
- Affected quantity and style identifiers
- Clear question and requested next step
FAQs
What should I have ready before receiving an apparel shipment?
Keep the purchase order, packing list, commercial invoice, approved product references and any shipping documents together for comparison.
What should I do if a carton arrives damaged?
Photograph the condition before unsealing, record the carton details and note the issue in the delivery and internal intake records.
How should I raise a product question after intake?
Send the order reference, affected style, quantity, clear photos or measurements and the decision you need reviewed.